Private Limited Company Registration Online in India

Company Limited by Shares:

A Company limited by shares means the members have the liability limited to their amount invested in the company shares. 

Company Limited by Guarantee:

A Company limited by guarantee means the members have the liability limited to the specific amount they have agreed to contribute to the assets of the company when in case of wound up. Non-profit companies often use this type of business structure.

Unlimited Company:

 An Unlimited Company means the members are not protected by limited liability and are personally liable for the company’s debt beyond their initial investment.

Step: Name Reservation via SPICe+ (Part A)

Submit the SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) form for company name reservation.
If a name approval letter is desired, it can be requested at this stage. Alternatively, you can directly submit all required documents to the Ministry of Corporate Affairs (MCA) for quicker processing.
 

Step: Obtain Digital Signature Certificates For Directors

A Digital Signature Certificate (DSC) is mandatory for signing all electronic forms submitted to the MCA.
To obtain a DSC, directors must provide:

• Identity proof (e.g., PAN card or passport).
• Passport-sized photograph.
• Contact details (email ID and phone number).

JustStart can help you obtain DSCs through an authorized certifying authority
 

Step 3: Incorporation Forms (SPICe+ Part B, eMOA, eAOA, AGILE-PRO)

Once the information and documents are ready, the following forms need to be filed:

• SPICe+ for incorporation details.
• SPICe MOA (Memorandum of Association).
• SPICe AOA (Articles of Association).
• AGILE PRO for GSTIN, ESIC, and EPFO registration.
• INC-9 for the declaration by the company’s directors.

The MCA reviews the submitted forms and, upon approval, issues:

• Certificate of Incorporation (COI).
• Permanent Account Number (PAN).
• Tax Deduction and Collection Account Number (TAN).

Step: Issuance of Certificate of Incorporation

Upon successful verification by the MCA, the company will receive its Certificate of Incorporation, marking its official establishment.

Appointment of Auditor:

The ADT-1 form is to be filed for the appointment of an auditor. This form needs to be filed within 30 days from the date of incorporation. If a new auditor is appointed, it will be within 15 days before the date of the annual general meeting of the company in the form ADT-1 with the ROC.

Commencement of Business Form:

INC-20A form will be filed for the commencement of business. This form needs to be filed within 6 months from the date of incorporation. This form is mandatory because this form can be filed with details like the company’s bank account, shareholders' subscriber’s amount, the company’s board photo with the directors, etc.

Director’s KYC:

DIR- 3KYC form will be filed for updating the information of the directors every year. This form is mandatory to file every year to keep updating the directors data on the MCA; otherwise it will be levied a penalty of Rs. 5000 per director.

Return of Deposits:

Form DPT-3  requires information on deposits and non-deposits taken by the company. If the company doesn't have any deposits, then it will not be required to file the form.

Financial Statements Return:

Form AOC-4  is one of the most important compliances for a pvt ltd company, it will be filed with the financial statements, like the audited balance sheet of the company, with the registrar of companies within 30 days from the date of the annual general meeting of the company. It contains all the company's disclosures, like turnover, board meetings, net worth, etc. 

Annual Return:

The company will submit the disclosures of the list of shareholders with Form MGT-7. This form needs to be filed within 60 days from the date of the annual general meeting.

Income Tax Return:

Every company has to file the income tax return by 31st October of every assessment year.